Job Description

Accounts Payable & Accounts Receivable Specialist

Position Overview

We are seeking a detail-oriented and organized Accounts Payable & Accounts Receivable Specialist to support our accounting and finance operations. The successful candidate will be responsible for processing invoices, managing customer receivables, reconciling accounts, supporting month-end close, and maintaining accurate financial records.

The ideal candidate has strong attention to detail, excellent organizational and communication skills, and experience working with accounting software and Microsoft Excel.

Key Responsibilities

• Process vendor invoices accurately and ensure appropriate approvals are obtained before payment.
• Perform invoice matching and verify supporting documentation.
• Maintain accurate accounts payable records and vendor accounts.
• Prepare and process customer invoices and payments.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Investigate and resolve billing, payment, and account discrepancies.
• Perform vendor and customer account reconciliations.
• Assist with month-end closing activities and financial reconciliations.
• Prepare and review AR/AP reports and aging reports.
• Maintain accurate and confidential financial records.
• Support internal controls and help identify potential payment or accounting errors.
• Communicate with vendors, customers, and internal departments regarding account issues.
• Assist with improving accounting processes and implementing technology where appropriate.
• Perform other accounting and administrative duties as assigned.

Qualifications

• 1–3+ years of experience in accounts payable, accounts receivable, accounting, or a related finance role.
• Knowledge of basic accounting principles and financial processes.
• Experience with accounting or ERP systems such as QuickBooks, NetSuite, SAP, Oracle, or similar platforms.
• Strong Microsoft Excel skills, including functions such as XLOOKUP/VLOOKUP, SUMIF, Pivot Tables, and Conditional Formatting.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential financial information professionally.

Preferred Skills

• Experience with month-end close and account reconciliation.
• Knowledge of three-way matching and invoice approval processes.
• Experience preparing and analyzing aging reports.
• Understanding of internal controls and payment procedures.
• Experience identifying and resolving accounting discrepancies.
• Ability to work independently while collaborating effectively with other departments.

What Success Looks Like

The successful candidate will maintain accurate financial records, process transactions efficiently, resolve discrepancies promptly, support timely month-end closing, and contribute to reliable and well-controlled accounting operations.

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