Job Description

AIR Communities  is one of the country's largest owners and operators of multifamily housing, managing high-quality communities across the country!  At AIR, we value integrity, respect, collaboration, customer focus, and performance.  These values are brought to life by our teammates, who are ultimately responsible for our success.  When you join our team, you'll work alongside the most dedicated professionals in the industry and open the door to unlimited career opportunities.

We seek motivated professionals who excel in customer service, and thrive in a fast-paced, collaborative environment.   If you're inclined towards more challenging tasks and aspire to exceed expectations, our environment may align better with your ambitions, join us!

Job Description

About the Role

The Procurement & Vendor Management Specialist supports the organization's purchasing and sourcing activities by procuring materials, equipment, and services that align with company objectives. This role partners with internal stakeholders and external vendors to secure high-quality goods and services at competitive prices, ensure contract compliance, and support strategic sourcing initiatives. The position may also provide support for the Coupa procurement platform, including system optimization, reporting, and user assistance.

What You'll Do

• Develop, maintain, and oversee supplier relationships for assigned services, construction projects, and procurement categories.
• Partner with internal stakeholders and vendors to support sourcing, purchasing, and contract management activities.
• Participate in supplier negotiations to achieve the best overall value in pricing, quality, service, and delivery schedules.
• Coordinate the registration, onboarding, and maintenance of suppliers within company and third-party procurement systems.
• Research and evaluate new suppliers and service providers to identify cost-saving opportunities, improve service quality, and mitigate risk.
• Maintain accurate sourcing, negotiation, supplier, and contract documentation in accordance with company policies.
• Support the development and execution of vendor agreements for construction projects, operational needs, and corporate purchasing initiatives.
• Collaborate with internal business partners to develop Requests for Proposal (RFPs), scopes of work, and technical specifications for new and existing contracts.
• Work directly with vendors to negotiate contract terms and conditions.
• Prepare, review, and administer vendor contracts to ensure accuracy, compliance, and alignment with company requirements.
• Monitor vendor performance and help ensure the quality, service levels, and cost-effectiveness of contracted goods and services.
• Serve as a primary point of contact for corporate and field teams regarding vendor-related issues, escalating and resolving concerns as needed.
• Support organizational compliance with established procurement policies, procedures, and internal controls.
• Assist with Coupa system administration and support, including configuration updates, testing, workflow enhancements, reporting, user support, and data analysis to improve the user experience and strengthen financial controls.

Qualifications

What You Bring

• Bachelor’s degree in business, Supply Chain Management, Procurement, Finance, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of two (2) years of experience in procurement, strategic sourcing, purchasing, vendor management, contract administration, or related discipline.
• Experience supporting procurement platforms such as Coupa, including system configuration, testing, troubleshooting, workflow management, and user support.
• Demonstrated success preparing bid packages, evaluating proposals, and negotiating vendor agreements.
• Strong ability to build partnerships with internal stakeholders while effectively managing procurement processes and compliance requirements.
• Analytical mindset with the ability to interpret data, identify trends, solve problems, and recommend process improvements.
• Excellent organizational, communication, and relationship-management skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Additional Information

AIR offers attractive total compensation packages designed to recognize and reward performance at the individual, team and company levels. We start with a competitive base salary and add bonus opportunities and benefit choices topped off with:

• Expected base salary of $65,000 - $75,000 annually , plus eligibility for an annual bonus. Compensation will be determined based on skills, experience, and

  qualifications

  relevant to the role.
• Base salary  plus  annual bonus.
• 25% Rent Discount available
• Medical, dental, vision, and life insurance options available. HSA with company sponsored contributions, FSA (traditional and dependent care FSA).
• Short and long-term disability paid by the company.
• 401(K) plus company contributions.
• Paid Vacation, 14 Paid Holidays, and Paid Sick Time.
• Tuition Assistance Program.
• Commuter Benefits and Pet-Insurance.
• Up to 100% Reimbursement  on Professional Certification/Licensing for Job Related Curriculums.
• Paid parental leave  of up to 16 weeks, following the birth or adoption of a child.
• Consumer discounts from various products and services including travel planning, wireless phones, health and fitness, home appliances, and more.
• 15 hours of paid time annually to  give-back to your community.
• Opportunities for professional development and career growth including realistic job previews, in person and virtual leadership training, and performance improvement courses.

What You Need to Know

Application Deadline : The initial deadline for applications is  09/28/2026 . Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received. 

Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel  drug screening that   excludes marijuana testing, employment verification & criminal background check.

AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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